Fair Weathered Events
Successful Outdoor Events in Eastern Washington
If you are hosting an event in Eastern Washington, there are some unique challenges to the outdoor venues during the summer. While the PNW weather is beautiful, it can also be unpredictable. With some strategic planning, flexibility, and a few essential considerations, it is possible to create memorable experiences while adapting to fluctuating conditions. Here is a list of 8 simple steps for hosting successful outdoor events in Eastern Washington.
1. Choose a Flexible Venue:
When selecting a venue, prioritize flexibility. Look for locations that offer indoor and outdoor spaces. This way, you can quickly adapt to sudden weather changes, such as rain or intense heat, by moving activities indoors or providing covered areas for attendees to seek shelter.
2. Keep an Eye on the Forecast:
Stay vigilant with weather forecasts leading up to your event. Monitor the forecast regularly and be prepared to make necessary adjustments to your event plan, such as rearranging schedules or securing additional shade or rain covers.
3. Plan for Shelter:
Even if the forecast predicts clear skies, it's always wise to have contingency plans for sudden weather shifts. If your venue is 100% outdoor, consider renting or purchasing tents, canopies, or large umbrellas that can offer shelter from rain or excessive sun. These structures can also create a cozy atmosphere and multidiminsional aesthetic to your outdoor event.
4. Communication is Key:
Keep your attendees informed about potential weather-related changes. Provide updates via email, social media, or event websites to ensure they are aware of any alterations to the event schedule, attire recommendations, or provisions being made.
5. Prepare for Cooler Evenings:
Eastern Washington's summer weather can bring both scorching daytime heat and chilly evenings. If it fits your scope and budget, it’s always nice to provide attendees with blankets or light jackets. Particularly for events that transition from daytime to evening. These useful items also double as memorable keepsakes for guests to take home and use after your event.
6. Flexible Event Schedule:
Design an adaptable event schedule that allows for changes if the weather takes an unexpected turn. Create contingency plans for outdoor activities that can be moved indoors. Build buffer time between activities to account for weather delays or adjustments.
7. Weather-Resistant Décor and Equipment:
Choose weather-resistant decorations and equipment to minimize potential damage or disruptions caused by rain, wind, or extreme heat. Opt for sturdy and durable materials that can withstand the elements, such as waterproof tablecloths, weighted signage, and secure outdoor furniture.
8. Safety First:
Prioritize attendee safety at all times. If lightning storms or other severe weather conditions are predicted, have a designated emergency plan. Identify nearby shelter areas or evacuation routes, and make sure someone is available to handle weather-related emergencies.
Hosting successful outdoor events in the unpredictable summer weather of Eastern Washington requires careful planning, adaptability, and a focus on attendee safety. By selecting a flexible venue, monitoring the weather forecast, providing shelter options, and maintaining clear communication with attendees, you can navigate the changing conditions with confidence. Embrace the beauty of Eastern Washington's diverse weather patterns, and with a well-prepared event plan, you can create memorable experiences despite the fickle weather.
